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Overall Process

For the 2019 Scholarship Season

In an effort to make the online application a smooth process, we’ve put together an overview of what to expect. This outlines what to expect after you have nominated your student.

Scholarship Flyer

Highlights program and important dates

General tip: Make sure everyone (principal, nominator, student, recommender, etc.) involved in this process sets their spam/junk mail filters to accept all emails from and Wizehive is the online application host, and many important emails will come from them.

Step 1: The Carson Scholars Fund (CSF) reviews the nomination.

We will make every effort to review nominations within two business days.

If the nomination does not appear to be valid, we will contact you. Reasons a nomination may be questioned include but are not limited to: the nominator does not appear to be a qualified school official, the school has already nominated a different student, the nominated student has already been awarded a Carson Scholarship, or the nominated student does not appear to meet our requirements.

Step 2: The nominee receives the application link.

Once a nomination is approved, an email will be sent to the student (after 24 hours) inviting him/her to start the application. The email will be sent to the email address for the student provided in the nomination form, and will include a link to the online application. Make sure the nomination form is filled out accurately to ensure that your student receives the application in a timely manner! The principal and nominator will receive confirmation emails at this time as well.

The sooner a student is nominated, the more time they have to work on their application.

Step 3: The nominee completes the application online.

The online application will include the following components:

  • A student information form.
  • A current report card. Report cards should be uploaded as PDFs and should clearly include the student and school name. If an applicant is unable to upload a report card, the hard copy report card can be mailed in separately. This is the ONLY item that can be submitted in this manner.
  • Details about the student’s community service/humanitarian activities.
  • An essay. We encourage applicants to write their essay in Microsoft Word or another word processing program first and then simply copy/paste it into the online application.
  • A recent photo of the nominee. A photo can be uploaded in the following file formats: .jpg, .bmp, .gif. While we highly encourage students to include a photo at the time of application submission, it is not required.
  • Student recommendation written by a teacher. The applicant will enter the recommender’s name and email address. An email will be sent to the recommender with a link to complete the recommendation. While an application can technically be submitted without a recommendation, it will not be considered complete until the recommendation is submitted as well. Recommendations must be submitted by 8:00 p.m. eastern standard time on Friday, January 11, 2019. Applications missing a recommendation after this time will be disqualified.

If the student desires, he/she can ask up to three different teachers to complete the recommendation.

The recommender(s) will be asked to address the following topics:

1. The applicant’s attitude towards reading and learning
2. The applicant’s leadership ability and impact in the classroom/school
3. The applicant’s scholastic work ethic, motivation, and achievements

One paragraph should be written on each topic. Each paragraph should be 50-100 words.

Step 4: The applicant and his/her parent or guardian complete a signature section together.

Parents/guardians will electronically sign the application to certify that they agree to certain terms and conditions.

Step 5: The nominee submits the online application.


In order to submit an application online, the following items must be completed:

  • All of the information on the student information form
  • Current report card (either uploaded or mailed)
  • Details about community service/humanitarian activities
  • Recommendation – at least one but up to three are allowed
  • Essay
  • Recent photo (not required)
  • Parent/guardian and student electronic “signatures”

Step 6: The principal responds to an email “verifying” that the application is complete.

After students submit their applications, the CSF will send an email to all principals asking them to review their nominee’s materials and respond to an email verifying that all of the information in the application has been completed honestly.

The CSF will likely send these emails on or around January 14, 2019. Principals will be given until 8:00 p.m. eastern standard time on Wednesday, January 16, 2019 to respond.

After this deadline, if an applicant’s principal has not responded, that applicant will be disqualified.

Please note that a principal verification is required for all previous scholars applying to our Scholar Recognition Program as well.

Step 7: The CSF reviews applications

All winner and non-winner scholars and schools will be notified of our decisions in March 2019.
If you have any questions please call 410.828.1005 or